Updated: 17 hours ago
We previously discussed the topic of how to choose the best market offerings for visitor management. What do we need to know about choosing the right solutions? What's so special about an integrated visitor management system?
In this blog, we will explain visitor management system's hardware, database, and software integrations.
We will cover the following topics:
First, Let's start with explaining the concept of visitor management. There are different types of visitors coming to one corporation’s office, including contractors, employees, prospective new hires, delivery drivers, customers, business partners and cleaners. Visitor management is an approach an organisation take to identify different types of visitor, record their visits to ensure the building's safety.
A visitor management solution can be introduced to not only provides a great first impression to visitors and employees but also provides the tools for Facilities Manager to keep the building running efficiently
An integrated visitor management system
A visitor management system (vms) is a solution that improves visitor experience and reception management, it is a useful tool visitor management tools for organisations to streamline their visitor management process with technology, security, communication and analytics.
A visitor management system should be able to be integrated into different systems in your building to increase your workplace productivity and efficiency. It contains three key elements:
Visitor Management Software: The brains behind the operations ensures the process is easy to manage and runs smoothly.
Database: This is where visitor details and visitor logs are stored.
Visitor Management Hardware: They are installed to deliver services such as visitor management kiosk, QR code scanners, visitor pass printers, thermal imaging cameras and more.
The 5 main drivers of using a visitor management system
Vgreet is an integrated visitor management system in the UK that is an effective visitor management solution that solves many challenges for receptions and focuses on 5 strategic objectives:
Improve your workplace safety
Increase workplace and visitor management's digital efficiency
Improve workplace productivity, meeting starts on time, every time
Deliver a better customer experience and great first impression for visitors
Reduce cost: Cut cost out of the processes to reduce wastage
Vgreet's visitor management software
Visitor management software can be categorised into:
Legacy on-site software which can be costly to purchase initially and requires maintenance, upkeep, and updates.
A cloud-based visitor management system which is more cost and time-efficient without hardware maintenance or repairs (Source: Forbes)
Vgreet handles visitor sign-in process, but also partnered with leading desk and room booking provider Condeco, and visitor management software specialist Proxyclick. The software integration ensures Vgreet visitor management system delivers a fast, efficient and frustration-free visitor experience.
With the three-way integration, visitors are managed from the moment they’re invited to a meeting even before coming to your building, to when you wave goodbye to them. Furthermore, its features offer catering, directions to the office, meeting room selection, or even taxi bookings.
“It’s a true three-way integration that we, Condeco and Proxyclick can offer to clients. We make the entire visitor experience automated, fast and safe”. - Vpod MD, Sam Farrant.
Vgreet visitor management system, ISE 2020 Exhibition in Amsterdam in February 2020.
1. Proxyclick software integration
Proxyclick is a cloud-based visitor management software in the UK for global enterprises, featuring visitor check-in, visitor pass printing, and host notifications. Users can manage visitor lists, information and employee lists using the visitor dashboard feature. Proxyclick integrations enable users to manage visitors, ensure the security of multiple buildings and upkeep a strong brand image.
The benefits and features
Proxyclick's visitor management software is a perfect product to be integrated into Vgreet visitor management system. Facilities Managers can feel at ease knowing the Vgreet offers considerable security options, including:
Emergency roll call to all site visitors
Digital compliance document signing process
Visitor pass printing
Compliance with GDPR and other processes
In addition to security, the Vgreet visitor management system with Proxyclick integration offers optimum efficiency:
Self check-in and out
Bulk visitor management
Recurring visitor options
2. Condeco software integration
Condeco is another fantastic addition to Vgreet visitor management system. Condeco’s major USP is Condeco Sync.
The benefits and features
This means your visitor data and meeting information are always accurate to the minute. It also extends its visitor data via its API to industry-leading visitor management tools like Proxyclick and Vgreet.
Meeting room management, utilisation and scheduling is a key feature of Condeco. They offer a cloud-based system on Microsoft Azure and have all of the key features that you need. For those looking for desk management and future workspaces booking requirements, Condeco Software provides a perfect solution:
Vendor management solutions with cleaning, workplace management, floor plan control, capacity control and added contact tracing. All can be done from their desk management solution.
Desk management solution is ideal when half of the building space is out of use for safe distancing. A phased return to the office needs to be implemented.
Condeco has a large installed base of thousands of seats, with the detailed requirements that enterprise clients need.
Condeco enables Facilities Managers to manage meeting rooms on their desktop or visitor ma