Vgreet Digital Visitor Management System

What is Vgreet visitor management system?

Vgreet digital visitor management system streamlines the visitor management process with reception sign in software, digital receptionist help service, Microsoft /Condeco room and desk booking integrations and much more.
Our visitor management solutions are the key to an intuitive, connected workplace. Not just for visitors checking in, Vgreet provides an end-to-end visitor management solution for your organisation, leaving reception staff to focus on providing visitors, employees and contractors, with a warm welcome.

Reengineer Your Visitor Management

Vgreet Digital Visitor Management System Core Features

Capturing 100% of visitors’ details entered in Microsoft office 365 or Condeco meeting room booking system. Any meeting updates automatically populate the Vgreet visitor management system.


A visitor pass is printed after the visitor check-in with a QR code.

Remove the need of touching the screen while checking in.

A real-time overview of visitors coming to the building; including their details and purposes of visiting your building, how long they have stayed.


Visitor data is stored in the cloud and encrypted for complete security.

The host is notified via email or SMS once their guest completes the sign-in process.

A map to the visitor’s meeting room along with directions is displayed on the Vgreet screen. They can also choose to have the map and directions sent to their mobile phone.

Vgreet Digital Visitor Management System Advanced Features


Permit secure access through turnstiles & entry/exit points

Automated temperature screening kiosk

Recognise returning visitors via face recognition

Room & desk booking integrations


Live face-to-face video help from external executive PA’s


Automated smart lockers for employees and visitors


Data Analytics

Capture data to monitor, plan and improve your process

How Vgreet Visitor Management Works


Visitor Pre-Registration

Step 1 - Pre-registration

  • Branded invite - confirmation of all details such as time, date, room, host details, Google Map directions.

  • Pre-registration – send visitors documents prior to arrival such as NDAs or Health and Safety information.

  • Self-health certification - visitors complete health questionnaire prior to their visit.

Vgreet visitor management system demonst

Streamlining visitor check-in

Step 2 - Arrival at meeting location

  • Vgreet digital visitor management system welcomes guests as soon as they arrive

  • Motion sensors know when a visitor is present

  • Touchless commands available using voice recognition

  • A QR code for the visitor to scan on arrival and check-in

  • Visitor passes print automatically

  • Automatic host notification by SMS/email

  • Face-to-face digital receptionist video concierge

vgreet wayfinding

Locating the meeting room

Step 3 - Locating the meeting room

  • After checking in, Vgreet digital visitor management system room and desk booking integration advise the visitor of room details for the meeting and our interactive maps shows visitors how to get there on the visitor check-in kiosk.

  • Building, security, catering, weather, traffic and travel information can all be accessed via the Vgreet digital visitor management system.

Benefits and importance of visitor management systems – why are we different?

1. Own your visitor journey – customisable workflows

Not only the Vgreet visitor management kiosk is fully customisable, but the system is also flexibly integrated into your building’s systems and technical stack. Visitor experiences can be customised and catered for every enterprise-grade need and can be accommodated with ease.

2. Software Integrations

Vpod Integrate with partners that are best in class. This means your visitor management system has the ability to scale and stay at the forefront of each respective fields.

3. People and technology


A good mix of people and technology compliments visitor management systems and enhances its digital service delivery.

4. Security and Workplace safety

Ability to pre-register visitors with self-health certification, track and trace visitors, and check-in visitors with thermal imaging.


We help companies create a contactless visitor management approach by minimising touchpoints, automating check in processes, screening arrivals and keeping footfall moving.

Upgrade building security with a real-time visitor list, integration with access control, and visitor ID verification.

5. Customer Support

Develop a series of business case tools to help you review the visitor management process, quantify the benefits of visitor management systems and prepare a business case.

How can Vgreet Digital Visitor Mangement System help you

Find out how Vgreet digital visitor management benefits your strategic objectives. 


Vgreet Leasing Options Now Available

vpod finance logo - for website.png

Three-year leasing options now available for those wishing to purchase Vgreet digital visitor management system, in partnership with Propel Finance, a leading UK asset finance provider.

Leasing options offers a new way for customers to pay for their Vgreet, while seeing an instant return on investment in their business.

Finance subject to status. T&Cs apply.

Take a Tour

The benefits of Vgreet digital visitor management system are immense. But don’t take our word for it, see for yourself in our demo.

Want to learn more about

Vgreet Visitor Management System?