Contactless Sign in: Developing a Safe Workplace

Implement COVID-safe measures using Vpod's visitor management solutions to help create a safe workplace for both employees and visitors.

How do we deliver Contactless Sign in?

Visitor pre-registration

Decongest receptions and move visitors through the premises faster and more efficiently with the pre-registration feature.


When the host creates a meeting invite, the visitor is pre-registered and the host can send across self-certification health checks and track and trace forms for completion prior to the visitor's arrival.


Contactless, 3-second Check-in

Contactless sign in allows the check-in process to be completely touchless, minimising the chance of COVID contamination.


When a visitor approaches, the motion sensors are alerted and the screen interface changes to invite visitors over to the kiosk.


Visitors can then simply use the voice command “check-in” and the interface changes to the check-in page.


With QR code functionality, visitors simply scan their QR code and a visitor pass is printed automatically. All of this is completed without the need for the visitor to touch the screen.


Voice recognition & Virtual Receptionist

Without touching the screen, Vgreet visitor management system recognises other voice commands such as “help” where it connects to a remote receptionist.

Read more about how we work with Moneypenny's remote receptionists.


Temperature Screening

One of our advanced features, thermal scanning cameras can be integrated with the Vgreet to add temperature scanning to the Contactless Sign In Process.


We then work with customers to ensure there is a procedure in place for when a visitor’s temperature indicates they could be a COVID risk to the organisation.

Read more about temperature screening technology.


Automatic Host Notification

After a visitor pass is printed automatically after the visitor signing in, the host is then notified by SMS and Email, and the visitor is told which room they are in and the meeting starts on time. 

A Contactless Sign-in process decreases the need of informing the reception desk of visitor arrival and visitor's waiting time at the reception.


How can Contactless Sign in create a COVID-safe workplace for employees?

Many of the above contactless sign in features are beneficial to employees, however, the implementation of Vgreet visitor management delivers unique benefits to them, including:

Re-locating reception staff

Vgreet digital visitor management system allows organisations to re-locate reception staff from the main reception to a back office where they are safe and away from visitor contact.


Using Video Link, reception staff that have been re-located can still be reached by visitors with the Vgreet’s video help feature.


Physical and psychological safety reassurance

With Contactless Sign In, track and trace, temperature monitoring, desk booking, sanitisation and more, organisations can ease any workplace safety anxieties with a physical, demonstrable change in their building.


Screens, signs and tape cannot provide the psychological safety that a visitor management system provides.


Vgreet visitor management system upgrades the workplace experience and saves money long after the pandemic circumstances have subsided.

Read more about why psychological safety matters


Notice display

On the Vgreet screen, organisations can display health and safety messaging such as social distancing and face-covering requirements for visitors and employees within the building.


Removing manual processes

Vgreet takes control of visitor management processes, moving from a reactive and manual solution to one which is intuitive and digital. Moving manual or siloed processes into digital workflows saves money.


With Contactless sign in, staff can be relocated to a safer area, be given other tasks to complete or be redeployed to other areas of the business.


Digital lockers

Vgreet integrates with smart locker services for both employees and visitors. The employee locker solution tailors to office and hybrid workers who need a place to leave their belongings, pick up laptops and other hardware, drop-off hardware for IT services or receive post/parcels.


Want to learn more about Vgreet's COVID-safe workplace features?