Visitor Pass Management System

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What is a visitor pass/visitor badge?

A visitor pass gives visitor permission to enter a building with information:

  • Visitor Name

  • Visitor Photo

  • Date and Time of Check-in

  • Expiration Date

  • Visitor Type

  • Visitor Details

  • Your Company Logo

  • Other Guest-Specific Info

What is a visitor pass management system?

Within visitor management, visitor pass software prints an visitor ID badge to allow visitors entry into a building. Its main purpose is to create an identity of the visitor to help manage security access. During the check-in process, a visitor pass can be printed for visitors to wear for identification purposes during their visit.

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How does visitor badge management work within Vgreet Visitor Management System?

During the check in process, after a visitor has scanned their QR code, a pass is automatically printed from Vgreet or Vdesk Sign in System’s integrated visitor badge system.

 

The Facilities Manager now knows who has checked-in and can control the visitor entry management system. Visitor entries are processed in 3 seconds and the host is also notified immediately.

Benefits of using automated visitor pass printing

1. Building Security

 

A visitor badge management system integrated with your visitor management system gives you real-time insight into a building's safety and security.

 

Not having an identity is one of the problems with common visitor passes; there are many types of visitors (including employees) that can enter a building. Visitor pass management system allows organisations to give different permissions to different levels of visitor entry:

 

  • Employees entering the building with their employee ID

  • Contractors you might restrict to certain floors

  • Suppliers access to floors like Catering limited to one floor

  • Cleaners to all floors but only out of hours

  • Visitors only have access to their meeting room

  • Recognise who is currently on-site and who is not.

  • Customise digital workflows to suit your visitors

2. Saving Manual Processes

It’s often the case that a visitor has to check in at the reception after arriving at the building, signing in on a visitor book to get the visitor pass or a visitor badge from the reception staff and return it before leaving the building.

 

With an automated visitor pass management system, visitors ID are checked at the pre-registration stage and receive a printed pass right after checking in at Vgreet’s kiosk.

 

In addition, there are no visitors waiting in a queue to inform reception, the host is notified, and Facilities Managers have a clear insight into a visitor's arrival and exit.

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Visitor Pass Management Resources

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Blog

Why can customised visitor badge improve your building's security?

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Blog

7 Visitor Management System Benefits That Transform First Impression

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Blog

How we print visitor pass for different entry permission: Vgreet Visitor Management System Integration with Proxyclick and Condeco

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Visitor Management Features for all Stakeholders

How can different elements of visitor management help the needs of all stakeholders in your organisation?

Ready to see Vgreet Visitor Management in action?